The earlier the better. When organizing an event, you're confronted with many decisions, but choosing the right venue and location is the one decision that will have the largest impact on your event. Everything from the date of the event, decoration, catering options, parking and attendees experience depend on the event venue and location you select. We notify the venues and they submit offers to host your event. See offers from several venues that includes pricing and full venue details.
The following factors to be considered : Location, budget, estimated event size, parking and other space requirements, contract flexibility, ambiance, acoustics, services & amenities etc.